The need for recording is essential for everyone. The companies should have their own records of what is happening in their business and all files that they will need within the company or for outside transactions. The set of records should be maintained as they are needed even after ten years of twenty years. It is also the same with the government. There are records needed and especially the ones that would be used by the general public like a copy of birth certificate and other documents kept by the government.
Like this, records are needed and they are archived so that they could be easily found as records piles up and as days passed by, it naturally increases. That is why management is needed so that documents would not be lost and they should be arranged properly so they could be located easily. It works just fine but the number of documents needs space to be stored and the paper could also be lost its original quality and the writings could also be erased or becomes blurred.
That is why there is already the effort of transferring them into the electronic data archiving process. In this, the documents would surely be there and they could just be printed when someone needs a copy of them. As there are many records to be transferred so it takes time but it pays off as pulling manually the files and copying them and returning them could require much work and time. Now, the electronic archiving would be helpful.